Virtual Retail Bookkeeper (Remote, $30,000/yr)

Retail doesn’t slow down—and neither should your books. As our Virtual Retail Bookkeeper, you’ll ensure that every sale, return, and invoice is accurate. This isn’t about crunching numbers in isolation. It’s about giving retail teams the confidence to make smart calls, every single day. You’ll work remotely, but your impact will be evident in store performance, streamlined workflows, and fewer surprises. Sound like your kind of rhythm?

What You’ll Help Streamline

Sales that sync with reality You’ll ensure that daily totals align with deposits and refunds, helping to identify and address minor issues before they escalate. Cash flow with no blind spots Monitor income and expenses in real-time, providing managers with the visibility they need to plan ahead. Reports that drive decisions Whether it's daily summaries or monthly closeouts, your numbers will make strategy more straightforward—not more complicated.

What You’ll Tackle (and Why It Matters)

✅ Match numbers across systems You’ll tie together sales from Shopify or Square, bank deposits, refunds, and credit card fees—all without breaking a sweat. ✅ Manage what’s owed and what’s due Track vendor bills, schedule payments, and keep the right people paid on time. ✅ Balance accounts across multiple tools From inventory platforms to merchant processors, you’ll keep everything accurate and connected. ✅ Handle sales tax with care Track sales across states, flag inconsistencies, and prep for monthly or quarterly filings without panic. ✅ Turn trends into insights Instead of just sharing data, you’ll explain what’s driving it—like which products are underperforming or where costs are creeping up.

You’ll Do Well Here If…

You understand how retail really works You know what it’s like when stock’s late, receipts don’t match, or a store manager needs answers fast. Inventory, POS systems, and sales reports don’t scare you You’ve worked with tools like Lightspeed, Shopify, or Vend—and can troubleshoot when needed. You break down numbers in plain English Whether you’re talking to a founder or a floor manager, you explain things clearly and help them take action based on the data. You love when things click into place You feel good when reports align, records are complete, and processes run smoothly as they should.

Tools You'll Likely Use

QuickBooks Online POS systems (Shopify, Square, Lightspeed) Inventory platforms (like DEAR, Cin7, or TradeGecko) Google Workspace: Sheets, Docs, Drive Slack, Loom, Zoom

How the First Months Might Unfold

In the first 90 days:

• Review past records, flag issues, and build a better reconciliation flow
• Create a reliable system for daily sales matching and monthly closing
• Deliver clean, accurate financials that store teams can actually use

By 6 months:

• You’re handling the books for multiple retail channels smoothly
• You've flagged spending inefficiencies and helped optimize budgets
• Your work has helped managers make sharper restocking and staffing choices

✨ Why This Role Matters

Retail success starts behind the scenes Your numbers help avoid over-ordering, understaffing, and unexpected shortfalls. Financial clarity leads to better retail moves Discounts, product launches, expansions—they all start with a solid financial footing. You work remotely, but you're essential on the ground Your work helps stores operate more effectively every single day, even if they never have the opportunity to meet you in person.

✅ What Helps You Stand Out

• 2+ years in bookkeeping, especially with retail or e-commerce experience
• QuickBooks Online proficiency
• Confidence working with POS, merchant systems, and inventory tools
• A habit of catching issues early and finding more innovative ways to work
• Comfortable working independently and staying connected remotely

A Final Word From the Team

We’re not just after someone who can close the books. We are looking for someone who understands the importance of numbers. If you’ve ever helped a retail manager understand their margin—or shown them how to fix it—then you already speak our language.

Let’s Build Smarter Retail Together

If you’re ready to help retail businesses grow with clarity and confidence—without ever setting foot in a store—then we’d love to meet you.