Virtual Hospitality Bookkeeper

Virtual Hospitality Bookkeeper (Remote Role)

What happens when numbers tell a story of service, efficiency, and trust? You make them count. This fully remote bookkeeping role blends precision with purpose—supporting hospitality businesses that thrive on human connection. Here, your attention to financial detail doesn't just balance books. It fuels smarter decisions, streamlined operations, and stronger guest experiences.

What You'll Make Happen

Hospitality isn't just about guests—it's about creating seamless systems behind the scenes. In this role, you'll:

• Keep our financial house in order Manage day-to-day bookkeeping for multiple hospitality clients, including restaurants, boutique hotels, and travel brands.
• Empower remote hospitality teams Provide up-to-date, accurate financial insights that enable clients to make informed, confident decisions.
• Bring clarity to complexity Reconcile transactions, categorize expenses, and generate monthly reports that make sense to non-finance folks.
• ⚖️ Ensure compliance, effortlessly Stay on top of tax deadlines, payroll schedules, and audit trails so clients can focus on their guests, not their books.
• ✏️ Refine the workflow You'll improve our existing processes—from invoicing and accounts payable to client reporting—to keep everything efficient, automated, and scalable.

Work Environment

We’re fully remote and deeply human. Whether you’re nestled in a quiet mountain town or dialing in from your favorite cafe, you’ll be part of a team that values clarity, context, and collaboration.

• ☁️ Cloud-first systems: We use QuickBooks Online, Xero, Gusto, and Google Workspace to manage the full bookkeeping lifecycle.
• Async-friendly culture: We love structured updates and clear documentation so everyone stays in the loop, minus the meeting fatigue.
• Real conversations: Whether it’s via Zoom, Slack, or Loom, we communicate like humans and support each other like teammates.

Your Impact in 90 Days

• You'll own monthly reconciliation for 5–8 client accounts—catching errors, flagging trends, and delivering financial clarity.
• You’ll refine at least one core workflow to reduce manual steps and improve accuracy.
• You’ll earn client trust as their go-to finance partner: reliable, responsive, and insightful.

✅ What Sets You Apart

You're more than a bookkeeper—you're a financial translator who knows how to bring structure to chaos and insight to ambiguity.

• ✅ 3+ years of bookkeeping experience, ideally with remote or multi-client environments.
• Familiar with hospitality nuances like daily sales reconciliation, tip reporting, inventory accounting, and occupancy taxes.
• Proficiency with QuickBooks Online (bonus if you're also fluent in Xero, Gusto, or Bill.com).
• You think in outcomes: Instead of "processing transactions," you say, "I help clients understand their cash flow in real time."
• Collaborative by nature: You ask smart questions, offer thoughtful updates, and share ideas that improve the way we work.
• Comfortable working across time zones and juggling priorities with calm and focus.

A Few Things You Might Say

• "Let’s automate this process so the team saves 3 hours a week."
• "These numbers suggest a seasonal dip. Want help forecasting Q3 cash flow?"
• "I noticed some duplicate transactions—want me to connect with the POS vendor to troubleshoot?"

Compensation & Perks

• $30,000 annually, paid on time, every time
• Remote-first flexibility with async workflows and timezone respect
• Growth potential to expand into operations, client strategy, or tech implementation based on your interests
• Deep autonomy: You'll own your work and have the tools to deliver it with confidence

✨ Why This Role Matters

Hospitality businesses depend on their financial systems to deliver excellent service. When the books are a mess, stress follows. But when they’re clean, insightful, and proactive? Operators make bold moves with clarity and confidence. That’s the impact you’ll have—daily.

Let’s Build Something That Works Beautifully

If you’re ready to simplify financial operations for people who make hospitality shine, we’re excited to meet you. Let’s build systems that empower small teams to do big things—together.