An executive's calendar looks simple from the outside — meetings, blocks of time, the occasional conflict. It's rarely simple underneath. Time zones don't line up, priorities shift mid-afternoon, and a five-minute call sometimes needs forty minutes of coordination behind it. We're hiring a
Remote Executive Scheduler, salary $106,500 a year, fully remote.
What the role actually covers
You'd own the executive's calendar end-to-end — not just placing meetings on it, but anticipating where conflicts will show up before they happen. That means coordinating across time zones for multi-party meetings, making sure the right materials are ready before anyone joins a call, and handling the communication that surrounds it all.
- Manage and maintain executive calendars, resolving scheduling conflicts before they become a problem
- Coordinate complex, multi-party meetings across different time zones
- Prepare agendas, materials, and follow-up notes for meetings
- Handle virtual and in-person meeting logistics, including confirming technical setup ahead of time
- Draft and proofread correspondence on the executive's behalf
- Put together travel plans that actually hold up — flights, hotels, ground transport, and the backup plan when a connection gets missed
- Maintain records of decisions and action items, and flag anything that needs follow-up
Discretion matters throughout all of this. You'll regularly be handling information that hasn't been shared broadly yet, and part of the job is knowing exactly how much to say, to whom, and when.
What you'll need
Minimum education is an
Associate degree. Beyond that, we're looking for at least
3 years of experience as an executive scheduler, executive assistant, or in a similar high-level administrative role.
- Strong command of scheduling tools, calendar platforms, and Microsoft Office
- Excellent written and verbal communication
- Ability to manage shifting priorities without losing track of what actually matters most that day
- Comfort working independently in a remote setting, with minimal need for hand-holding
Also useful
- Experience coordinating international travel arrangements
- Background streamlining or automating scheduling workflows
- Familiarity with virtual collaboration tools like Zoom, Teams, or Slack beyond basic use
What a typical day looks like
Mornings often start with reviewing the day's calendar and flagging anything likely to shift. Midday tends to bring live coordination — confirming that a multi-party call will actually work across three time zones, or rearranging something that got bumped unexpectedly. Afternoons might involve pulling together materials for an upcoming meeting or handling correspondence that needs a careful tone. Some days are quiet by comparison; others are back-to-back problem-solving from the first message of the morning.
The company behind the role
This position is with a global organization, hiring through Naukri Mitra, a recruitment firm that places administrative and executive-support professionals in roles where the day-to-day work actually matches what's promised in the posting — not just a title with vague responsibilities attached.
Pay and benefits
- $106,500 annual salary
- Fully remote, flexible working environment
- Access to professional development resources and training
- Exposure to a diverse, cross-functional team
- A workplace culture that supports genuine work-life balance, not just the phrase
Who tends to do well in this seat?
People who notice a scheduling conflict three steps before it happens, not after someone's already double-booked. People who stay calm when a travel itinerary falls apart the night before a flight and just fix it. Reliability matters more here than almost anything else — an executive needs to trust that their calendar is handled without having to check it themselves.
Where this can lead
Strong executive schedulers often move into broader executive assistant or chief-of-staff-adjacent roles over time, especially if they've shown a knack for improving processes rather than just following them. The skills built here — discretion, judgment under pressure, cross-functional coordination — carry well into more senior operational roles.
Applying
Send your resume along with a short note on a scheduling situation you untangled under real pressure — what went sideways, and how you handled it. That tells us more than a list of tools you've used.
