Remote OR Scheduler

Introduction to the Role

Explore a meaningful opportunity as a Remote OR Scheduler, where healthcare logistics meets innovative digital systems. You’ll be responsible for ensuring the smooth orchestration of operating room (OR) schedules, empowering physicians, nurses, and patients with reliable procedure timelines. This is not just a support role—it's central to operational excellence in surgical services. Working entirely from home, you'll use advanced cloud-based platforms and real-time workflow tools to optimize schedules across various departments. This position offers a fixed yearly compensation of $38,531 and is ideal for detail-oriented professionals who are ready to impact surgical outcomes through effective coordination.

Key Responsibilities

OR Calendar Coordination

• Maintain operating room calendars across multiple surgeons and service lines.
• Assign and adjust surgery blocks according to case length, complexity, and resource requirements.
• Monitor cancellations, reroute delayed cases, and reassign slots as needed.

Technology-Driven Task Management

• Navigate EHR platforms (e.g., Epic, Cerner) to review surgical orders and patient data.
• Use tools like QGenda or SurgiNet for live OR slot mapping and provider synchronization.
• Integrate updates from anesthesia, nursing, and sterilization units into schedule changes.

Stakeholder Liaison

• Confirm booking details with surgical teams and pre-op coordinators.
• Inform patients about surgery times, instructions, and next steps via secure channels.
• Coordinate with pre-certification and insurance teams for compliance and clearance.

Record Accuracy and Compliance

• Enter procedure data using the correct CPT and ICD codes.
• Maintain clear audit trails and comply with all institutional data protocols.
• Follow OR policies and hospital accreditation requirements across systems.

Work Environment

You’ll work remotely as part of a digital operations team that supports multiple surgical centers and facilities. Days are structured, fast-paced, and communication-heavy, with live updates flowing through apps like Microsoft Teams, Zoom, and Slack.

Schedulers are expected to maintain accuracy while collaborating asynchronously. We provide encrypted systems, virtual training, technical support, and HIPAA-compliant cloud access to ensure privacy and performance in every aspect of the job.

Tools & Technology

• Scheduling Platforms: QGenda, Kronos, OR Manager
• EHR Software: Epic, Cerner PowerChart
• Communication Channels: Slack, Zoom, Teams, VoIP lines
• Collaboration Tools: Smartsheet, Trello, SharePoint
• Security Infrastructure: Encrypted VPN, MFA, HIPAA-ready cloud portals

This digital environment empowers every scheduler to make informed decisions and maintain uninterrupted patient care.

Desired Qualifications

• At least two years coordinating surgery or clinical calendars in a healthcare setting
• Deep knowledge of OR flow, procedural protocols, and hospital coordination processes
• Adept in remote scheduling tools and collaborative technology platforms
• Strong organizational habits, attention to detail, and time-zone flexibility

Bonus Qualifications:

• Formal education in health operations, medical coordination, or a related field
• Hands-on experience with Epic or Cerner scheduling workflows
• Exposure to high-volume OR environments or multi-specialty case routing

Professional Growth Opportunities

This role provides a pathway to senior coordination, healthcare operations, and leadership positions. We invest in:

• Access to virtual conferences and OR management seminars
• Mentorship programs and structured performance tracking
• Skill-building modules in data analytics, compliance, and healthcare workflows

Whether you're looking to specialize in digital health logistics or move toward broader hospital operations, this role lays a strong foundation.

How We Measure Impact

• Optimal use of surgery blocks and time slots
• Reduction in scheduling conflicts and manual reschedules
• Timely communication with clinical teams and patients
• Error-free data entries and documentation
• Internal feedback from stakeholders and providers

Results-driven professionals will find this role both challenging and rewarding.

Compensation and Benefits

In addition to an annual salary of $38,531, the role includes:

• Remote-first work structure with flexible hours
• Tech support for a secure and efficient home office setup
• Annual training budget for career development
• Recognition through performance bonuses and team awards
• Digital wellness stipend for health and ergonomic tools

Ready to Join?

Take charge of surgical precision from your home office. As a Remote OR Scheduler, you’ll ensure no minute in the OR is wasted and every patient receives timely care. Your work will make a real difference in the lives across the healthcare spectrum.

Apply now to bring clarity, coordination, and care to surgical scheduling—one case at a time.