Remote Document Controller Jobs in Canada

Position Overview

This opportunity is ideal for an organized and accuracy-focused Remote Document Controller to manage the flow of critical documentation for a growing Canadian organization. This remote role suits someone who values structure, data precision, and secure document practices. You will oversee the entire lifecycle of business and project-related documents, supporting digital workflows, coordinating version control, and ensuring proper storage and management. The ideal candidate will be a highly organized professional who understands regulatory compliance and is motivated to maintain high standards in a fast-paced, fully virtual environment. If you’re looking for a role that blends independence with collaborative engagement, this position offers you the chance to play a key part in driving operational accuracy.

Key Responsibilities

• Develop and maintain document control protocols and procedures for remote teams.
• Coordinate internal document flow to ensure all stakeholders have timely access to required files.
• Review and archive official records according to document retention policies.
• Track document updates and revisions using versioning tools.
• Collaborate with compliance and operations teams to align documentation practices.
• Monitor deliverables and follow up on outstanding documents from contributors.
• Identify outdated or conflicting documentation and initiate updates as needed.
• Standardize naming conventions and apply metadata for quick retrieval.
• Safeguard confidential records using access controls and encryption practices.
• Provide remote support to staff by troubleshooting document issues.

Required Skills and Experience

• At least 2 years in document control, records management, or digital file coordination.
• Knowledge of digital collaboration tools such as Microsoft Teams, Slack, or Notion.
• Familiarity with file-sharing services like Dropbox Business and SharePoint.
• Demonstrated understanding of compliance-driven document handling.
• Ability to work independently in a structured, deadline-oriented role.
• High accuracy in formatting and proofreading documentation.
• Excellent multitasking and prioritization skills under limited supervision.

Preferred Qualifications

• Experience in compliance-heavy industries such as engineering, government, or insurance.
• Familiarity with information governance frameworks and digital audit readiness.
• Technical experience with file version control and records indexing systems.
• Post-secondary diploma in information science, business administration, or a related field.
• Awareness of Canadian privacy laws and data handling regulations.

Tools & Technology

• Document control software: M-Files, DocuWare, Egnyte
• Cloud collaboration platforms: Microsoft Teams, Google Workspace
• File conversion and PDF annotation tools: Adobe Acrobat Pro
• Workflow and task managers: Trello, ClickUp, Monday.com
• Secure cloud storage solutions with user permission settings
• Virtual meeting tools for briefings and updates (Zoom, Webex)

Work Environment

This full-time role offers the flexibility of working entirely from home while supporting multi-departmental projects. You’ll engage daily with team members across different time zones through video calls, chat platforms, and shared project dashboards. The digital ecosystem fosters transparent collaboration and empowers employees to take ownership of their tasks. As a Remote Document Controller, you’ll contribute to operational transparency, compliance, and productivity while building relationships across the company in a remote-first environment.

What You Bring

• Dependability and precision in managing workflows and sensitive records
• Analytical thinking to spot inconsistencies and recommend process enhancements
• Self-discipline and adaptability to work independently in a digital landscape
• Empathy when guiding team members through document-related issues
• Curiosity and initiative to learn and implement new tools for document automation
• Professionalism in all written and verbal communications

Benefits and Growth Opportunities

• Competitive annual salary of $63,323
• Fully remote work with flexible scheduling based on your time zone
• Reimbursement for home office equipment and digital tools
• Professional development through webinars, courses, and certifications
• Opportunities to advance into documentation lead or digital compliance roles
• Contribution to an agile, forward-thinking team with a culture of accuracy and innovation

Our Commitment to Inclusion

We are proud to support a workforce that values individuality and diversity. Candidates from all walks of life are encouraged to apply, especially those with a passion for operational precision and digital organization. Your voice will be heard, and your ideas will shape the evolution of our document systems.

Apply Today

If you have a passion for remote document workflows, understand the value of structured data systems, and take pride in keeping operations running smoothly behind the scenes, this role offers you a purposeful and rewarding career path. You’ll play an essential part in helping departments stay compliant, efficient, and aligned through top-tier documentation management.

Take the next step in your professional journey—apply now and become a Remote Document Controller.