Remote Onboarding Specialist Jobs in Canada

Introduction to the Role

Are you passionate about creating smooth and impactful employee experiences from day one? As a Remote Onboarding Specialist based in Canada, you’ll serve a key function in shaping the first impressions new hires have of the company. This fully remote opportunity empowers you to build structured onboarding journeys that foster connection, confidence, and clarity for distributed teams. You’ll champion a welcoming environment while coordinating logistics, training schedules, and technology access, ensuring that new employees feel supported, informed, and aligned with our organizational goals from the outset.

Key Responsibilities

Design and Execution of Onboarding Programs

Craft personalized onboarding plans tailored to job functions, departments, and remote work dynamics. Ensure all new hires receive relevant training resources, policy guidelines, and access to tools for seamless integration. Work closely with team leads and People Operations to refine content based on feedback and evolving needs.

Coordination of Pre-boarding Activities

Manage and streamline the pre-boarding process, including document collection, welcome kits, system access setup, and communication timelines. You will serve as the point of contact to prepare new hires for a confident first day.

Virtual Orientation Facilitation

Lead virtual orientation sessions to introduce new team members to company values, culture, and operational workflows. Create interactive, engaging presentations that reflect our commitment to transparency, inclusion, and ongoing learning.

Feedback and Improvement Loops

Regularly gather feedback from new hires and internal stakeholders to identify opportunities for improvement. Use data insights to enhance onboarding quality and implement best practices that support long-term employee success and retention.

Collaboration Across Departments

Coordinate with IT, payroll, and department leads to ensure all resources are available on time. Align with talent development teams to transition new employees into continuous learning paths and mentorship programs.

Work Environment and Flexibility

You’ll work in a fully digital, asynchronous-first environment that values both autonomy and collaboration. Communication channels like Slack and Zoom, as well as project tracking tools like Asana or Trello, will be your daily tools. While based in Canada, your impact will reach across multiple time zones, supporting a globally distributed workforce. Expect to work with a team that emphasizes empathy, clarity, and purpose in all interactions.

Tools and Technology You’ll Use

You’ll leverage a range of HR and communication platforms to deliver a modern onboarding experience:

• Digital HR platforms, including tools like Gusto or Personio
• Learning Management Systems (LMS) for training delivery
• Collaboration tools like Microsoft Teams or Zoom
• Project tracking and documentation platforms like Notion or Confluence
• Survey tools for real-time feedback and analysis

Qualifications and Skills

Required

• 2+ years of experience in remote onboarding, HR coordination, or employee engagement roles
• Strong communication skills with a warm, articulate, and professional demeanor
• Excellent organizational abilities and attention to detail
• Experience with HR software and collaboration platforms
• Ability to manage multiple onboarding timelines without compromising quality

Preferred

• Certification in HR, Organizational Psychology, or Learning & Development
• Experience working in a remote-first or distributed company
• Creative problem-solving mindset with a bias for action
• Multilingual communication skills are a plus, especially French-English bilingualism

Opportunities for Growth

This role positions you as a cultural ambassador and engagement architect. Success here can open doors to advancement in leadership roles such as People Operations, Talent Development, or Remote Employee Experience. With a company that believes in promoting from within, you’ll have ongoing access to professional development opportunities, leadership coaching, and specialized certifications in digital HR practices.

How You Contribute to the Mission

Your work will have a direct impact on employee retention, satisfaction, and productivity. By designing and refining onboarding pathways that reflect organizational values, you’re helping to build a cohesive, high-performing, and inclusive workforce—one hire at a time. Your efforts ensure that every new employee feels seen, valued, and empowered to contribute meaningfully from the very first day.

What We Offer

• Competitive annual salary of $55,000
• Fully remote work environment with flexible scheduling
• Generous paid time off and wellness days
• Virtual healthcare options and emotional well-being resources
• Ongoing learning stipends and career development resources
• Collaborative, people-first culture built on trust and inclusion

Call to Action

Are you ready to redefine the way new employees experience the start of their journey? If you have the heart of a teacher, the mind of a strategist, and the vision to build welcoming digital pathways, we want to hear from you. Apply today and become the cornerstone of a world-class onboarding program that transforms first days into lasting success stories.