Remote Scheduler Jobs in Canada

Introduction to the Role

In today's fast-paced, remote work environment, maintaining synchronized operations is more crucial than ever. As a Remote Scheduler, you'll be the behind-the-scenes architect of daily efficiency, coordinating calendars, managing appointments, and aligning schedules across teams. This opportunity is ideal for individuals who find energy in structured workflows and enjoy resolving challenges before they arise. You’ll empower colleagues by streamlining communication and ensuring that every meeting, call, and deadline falls into place seamlessly. If you appreciate the power of well-organized logistics and enjoy bringing clarity to chaos, this remote opportunity will feel like a perfect fit.

Key Responsibilities

Calendar Management

• Oversee and maintain multiple digital calendars with accuracy.
• Arrange cross-time-zone meetings with both internal teams and external stakeholders to ensure clarity and punctuality.
• Identify scheduling conflicts and resolve them with diplomacy.

Task Prioritization and Time Coordination

• Collaborate with leadership to identify and prioritize time-sensitive tasks.
• Schedule priority meetings while balancing long-term goals.
• Provide timely reminders and agenda outlines for daily activities.

Internal and Client Scheduling

• Organize team check-ins and cross-functional meetings.
• Schedule calls and briefings with clients to ensure clarity and professionalism.
• Adapt to last-minute changes without disrupting workflow.

Workflow Tools and Reporting

• Utilize platforms such as Outlook, Google Calendar, and Calendly for scheduling.
• Record adjustments and outcomes using Trello, Notion, or similar tools.
• Track and report scheduling trends to inform the refinement of future strategies.

Work Culture and Environment

Our team is remote-first, people-centered, and deeply collaborative. We foster a work-from-anywhere culture built on accountability, kindness, and respect. As a Scheduler, you'll be trusted with high-impact responsibilities, and your organizational talent will influence team-wide efficiency.

We celebrate differences and promote open dialogue. One team member once proposed a new scheduling flow during a virtual roundtable—it’s now our standard. Your input won’t just be heard; it’ll help shape how we work together.

Technology and Tools Used

To thrive in this role, you should be comfortable working with:

• Scheduling Platforms: Google Calendar, Microsoft Outlook, Calendly
• Video Conferencing: Zoom, Microsoft Teams
• Project Management: Notion, Asana, ClickUp
• Communication Tools: Slack, MS Teams chat

Familiarity with AI calendar assistants or automated workflows is a bonus. Don’t worry—our onboarding will cover the rest.

What We’re Looking For

• Background in administrative support or schedule coordination roles.
• Comfort with remote tools and virtual collaboration.
• Strong time-management and problem-solving skills.
• Excellent written and interpersonal communication.
• Adaptable, patient, and solution-oriented mindset.
• Confidence in handling private and time-sensitive information.

Candidates with backgrounds in operations, virtual assistance, or customer scheduling will feel especially prepared for this position.

Career Progression and Future Pathways

This role is a gateway to several growth tracks. Based on your interests and performance, you could evolve into:

• Remote Team Operations Specialist
• Virtual Project Scheduler
• Executive Assistant (Remote)
• Scheduling Software Coordinator

Our team invests in learning and development with quarterly skill-building workshops and optional mentorship tracks.

Our Commitment to Inclusion

We value fairness, dignity, and representation in every interaction. No matter your background—whether you're reentering the workforce, switching careers, or looking for more flexible work—you belong here. Accommodations for accessibility and alternative interview formats are available upon request.

We don’t just hire for qualifications; we hire for perspective, motivation, and integrity. Your voice matters.

Compensation and Benefits

• Salary: $36,932 annually
• Remote Equipment Stipend for your home office
• Flexible Working Hours with respect for personal time
• Comprehensive Wellness Support, including virtual therapy options
• Generous Time Off: holidays, sick days, and mental health breaks

We strive to create a balance that supports both career success and personal well-being.

Take the Next Step

If you're passionate about organizing schedules, helping teams run efficiently, and working in an inclusive, remote-first company, this could be your moment. Apply now to bring your skills to a workplace that values trust, communication, and thoughtful contribution.

Start your next chapter with us—where remote work feels connected, purposeful, and supported.